Step 1: Assess Your Current Status Thoroughly
Before initiating reactivation, it’s essential to evaluate
the current standing of your USDOT and MC numbers.
✅ USDOT Number Status
Visit the FMCSA SAFER Company Snapshot and search your USDOT
number. Review the “Operating Status” to determine whether your DOT
number is Active, Inactive, or Out-of-Service. If your USDOT number is not
active, you must resolve that before moving forward with reactivating your MC
number.
✅ MC Number Status
Check your FMCSA Licensing & Insurance (L&I) Portal.
Look for the “Operating Authority Status” field. If it states “Not
Authorized,” this confirms your MC number is inactive. Note any listed reasons
for deactivation—such as expired insurance or missing BOC-3—as these will need
to be corrected.
✅ Insurance and BOC-3 Filings
Missing or expired BMC-91 or BMC-91X insurance
filings are one of the most common causes of deactivation. Confirm that all
filings are current and meet FMCSA coverage requirements.
Likewise, ensure your BOC-3 (Process Agent Designation)
is active. You can verify this in the same FMCSA portal. Without valid BOC-3
filings, your authority cannot be reactivated.
Step 2: Reactivate Your USDOT Number (If Inactive)
If your USDOT number is not active, it must be reactivated
before proceeding. This is typically done through a biennial MCS-150 update.
How to File Your MCS-150
- Log
into the FMCSA Registration Portal. - Navigate
to the MCS-150 form. - Update
your business name, addresses, contact information, operation
classifications, and vehicle counts. - Submit
the form electronically for quicker processing.
Tip: Inaccurate details can cause delays.
Double-check all entries, especially if your company transports hazardous
materials, which may trigger additional requirements.
Step 3: Update and File Insurance Endorsements
Once your USDOT number is active, the next step is ensuring your insurance is valid and filed directly with FMCSA.
Key Points to Address:
- Speak with your insurer: Inform them that you need a BMC-91 or BMC-91X filing submitted electronically.
- Verify Coverage Limits: Most carriers need a minimum of $750,000 in liability coverage; some may require more depending on cargo or passengers.
- Check FMCSA for updates: After submission, allow 24–48 hours for the update to reflect in the L&I system.
Maintaining uninterrupted coverage is essential. Any lapse, even briefly, could result in another suspension.
Step 4: Ensure Your BOC-3 Filing is Current
The BOC-3 form designates process agents for each state where you operate. This form must be on file and up to date before reactivation.
Best Practices:
- Use a blanket process agent service that covers all 50 states.
- File electronically through your agent for faster processing.
- Confirm submission via the FMCSA portal.
If even one state is missing coverage, FMCSA will not approve your reactivation.
Step 5: Submit Your MC Number Reinstatement Request
With your DOT number active, insurance filed, and BOC-3 in place, you are now ready to file the official reinstatement request.
Why It’s Better to Let a Professional Handle This
- Common issues include small filing errors, missing documentation, or incorrect company information.
- Carriers with prior safety violations or compliance issues may be asked to submit additional supporting documents.
- Extended inactivity can trigger further review or clarification requests from FMCSA.
Step 6: Follow Up on the Processing Timeline
After you’ve submitted your request, it usually takes about 5–7 business days to receive approval if everything is in order bit is still takes 21 business days to reactivate.
Keep These in Mind:
- Check the Licensing & Insurance portal daily.
- Look for status changes from “Not Authorized” to “Authorized.”
- If contacted by FMCSA for more info, respond promptly to avoid further delays.
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Step 7: Post-Reactivation Checklist for Compliance
Once your MC number is active again, you must maintain ongoing compliance to avoid another deactivation.
Here’s What to Do Next:
- ✅ Verify Active Status: Ensure both your USDOT and MC numbers show “Authorized.”
- ✅ Keep Insurance Current: Set reminders to confirm continuous insurance coverage.
- ✅ Monitor BOC-3 Validity: Ensure your process agent information doesn’t expire or lapse.
- ✅ File Biennial MCS-150: Mark your calendar for your next biennial update deadline.
- ✅ Prepare for Audits: Maintain documentation and prepare for a possible New Entrant Audit if required.
For more about staying compliant, visit the FMCSA Compliance Page.
Trucking Authority Services
Our Additional Services
We offer a comprehensive range of support to help you stay compliant and operational:
- MC Number Application: Start fresh or get help reinstating.
- BOC-3 Filing: Let us handle the paperwork.
- Unified Carrier Registration (UCR): Mandatory for interstate carriers.
- Form 2290 Filing: IRS HVUT compliance simplified.
- IFTA and IRP Setup: Fuel tax and apportioned registration services.
Business Formation Assistance
- Start your company right with our LLC formation services for trucking businesses. Read our full guide here.
State Permit Support
- We help with intrastate authority, state IFTA, and state IRP filings.
- Our team knows what your specific state requires so you don’t have to guess.
👉 Explore our full range of services: Trucking Authority and Permit Services
Frequently Asked Questions (FAQs)
1. Why was my MC number deactivated?
Usually due to expired insurance, missing BOC-3, or a lapsed USDOT number.
2. How long does MC reactivation take?
On average, 5–7 business days for online submissions once all requirements are met.
3. Can I submit the reinstatement form myself?
Yes, but using a professional service ensures all filings are done correctly and in order.
4. Is reactivation different from applying for a new MC number?
Yes. Reactivation restores your original number, whereas a new application starts from scratch.
5. Do I need a new BOC-3 if I already filed one before?
Yes, it’s recommended to refile to ensure no gaps or outdated information.
6. Will I be subject to a New Entrant Safety Audit again?
Not necessarily, but if your status requires it, FMCSA will notify you.
7. Can my MC number be reactivated after multiple years of inactivity?
Yes, as long as you meet all current FMCSA requirements.
8. Do I need to reapply for insurance?
If your previous policy is inactive, you must obtain a new one and file updated endorsements.
9. What happens if I skip a step?
Skipping any required step (like BOC-3 or insurance filing) will halt the reactivation process.
10. Who can file my BMC-91 or BMC-91X form?
Only your authorized insurance provider—not you—can submit these filings directly to FMCSA.
11. What if I operate intrastate only—do I still need to reactivate my MC number?
MC numbers are for interstate authority. If you’re operating solely within one state, different permits may apply.
12. Will I need to update my MCS-150 after reactivation?
Yes, staying current on your biennial update is essential for maintaining compliance.
13. What if I never filed my MCS-150?
Your USDOT will become inactive, which blocks MC reactivation until the MCS-150 is submitted.
14. Is reactivation guaranteed?
No, FMCSA may deny the request if compliance issues remain unresolved.
15. Can I operate while my MC reactivation is pending?
No, you must wait until FMCSA updates your status to “Authorized.”
